Lecture recordings

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Capture agent campus Coupure E2.009Our Multimedia team installs so-called capture agents in auditoriums to record lectures.

These devices make it possible:

  • to record both video (of presenter and presentation) and audio of lectures, speeches, presentations, ...
  • to easily add these recordings to Minerva/Zephyr (as streaming media)
  • to watch these recordings with the possibility to change the playback speed, the navigation (based on time or slides), the replay mode (slides and/or presenter), ...

Fixed and mobile recording units

On the webpage Locations you can find all auditoriums which are already equipped with lecture recording devices, although the availability of these capture agents is linked to Centauro.

If your faculty would like to permanently install such a recording device in an additional auditorium, please contact multimedia@ugent.be.

Alternatively you can borrow one of our mobile recording units. Please apply for a reservation (preferably) two weeks in advance.


The open source software Galicaster ensures that you can manually start a recording by touching the screen on the presenter desk. If you prefer to schedule your recordings automatically, please communicate your course timetable (date and timeframe) and lecture room details to multimedia@ugent.be. Then these recordings will start automatically without a manual operation in the lecture room (remotely).

The open source software Opencast ensures that the recordings are processed automatically.

Lesopname: technische flowchart

Record a lecture

Important guidelines

  1. Always lock the room at the end of the lecture (and preferably also during breaks).
  2. Turn off the camera with the remote control after recording.
  3. Never turn off the capture agent PC.
  4. Please use only the on/off button on the touch screen.

Step 1: record (a part of) the lecture

  1. Get the screen capture monitor out of sleep mode (by clicking on a mouse button or switching on the Power button at the bottom right of this monitor).
  2. Switch on the camera with the green button on the remote control.
    Result: A green light appears under the camera and you get 2 options on the main screen: “Record” and “Media Manager”.
    Lesopname: recorder vs media manager
  3. Select the option “Record”. 
    Result: The monitor shows a combined view of the computer screen (e.g. presentation) and the camera view inside the lecture room.
  4. Save some camera positions (if necessary):
    1. use the arrows on the remote control to move the camera vertically and horizontally
    2. use the + and - buttons on the remote control to zoom in or out
    3. press a number for two seconds to save this camera position (= preset).
  5. Select the red dot to start the recording.
  6. Select the red square to stop the recording.
  7. Select the option “Stop” to confirm this action.

Step 2: send the recording to the server

  1. Go back to the main screen by clicking on the arrow to the left on top of the screen.
  2. Select the option “Media Manager”.
  3. Select the recording in the list (the most recent recording tops this list) and select “Edit” at the bottom of the screen.
  4. Describe the recording in the screen “Edit metadata”:
    1. Title
    2. Presenter
    3. Description
    4. Language
    5. Course/series
  5. Select “Save” to confirm these metadata.
  6. Select the recording in the list and select “Operation” at the bottom of the screen.
  7. Select “Ingest nightly”.

Result: The capture agent PC uploads the recording to the mediaserver during the night: the recording file will be converted to streaming video and you will be a able to add this lecture to your coursesite/infosite the day after.

Step 3: add the lecture to your Minerva site

Please read FAQ "How do I upload a lecture recording to my Minerva course?"

Video manuals

The video below explains how to manually start a lecture recording using the touch screen.

The video manual below explains how to record a lecture and to add this lecture recording to Minerva.

Educational tips

More details


Contact multimedia@ugent.be